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Call your annual general meeting

Fill in the meeting's details and get a notice with the standard agenda and the dates your statutes usually set. Check them against your own statutes.

How long before, at least.

In this long before.

The notice

Pick the meeting's date to see when the notice must go out.

Notice of the annual general meeting of The club The board calls the annual general meeting on [date] at 19:00, at the clubhouse. Agenda: 1. Election of a chair and a minute-taker 2. The board's report 3. The accounts, for approval 4. Proposals received 5. Setting the membership fee 6. The budget 7. Election of board members and alternates 8. Election of auditors and an alternate 9. Any other business Proposals for the meeting must reach the board by [date]. Kind regards, The board of The club

With Clubroom the notice goes to every member by email, and you see who it reached.

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Next: write the minutes