Terms of service

These terms apply to a club's use of Clubroom, provided by Mike Hagen Eggertsen, a private individual in Denmark with no CVR number, Peder Hjorts Vej 7, 2500 Valby ("Clubroom", "we"). The person who creates a club in Clubroom accepts these terms and the data processing agreement on the club's behalf, and confirms they are allowed to.

The service

Clubroom helps clubs keep their member register, membership types, fees, payments, emails to members, events and join page in one place. We keep developing the service and may change features. We let you know about significant changes.

The pilot is free

Clubroom is in a closed pilot and is free to use. While it is being developed, we can't promise that the service is always available or free of errors. If we later want to charge, we will tell you at least 30 days in advance, and the club decides whether to continue.

The club's data

The club owns its data. We process member data only on the club's instructions, as described in the data processing agreement. We never sell the data and do not use it for marketing. The club can export its members and payments at any time.

Payments

Online payments go through the payment provider the club chooses and contracts with directly, and straight to the club's account. Clubroom never holds money and is not a party to the club's agreement with the provider. The provider's terms apply to these payments, and the club is responsible for its agreement with the provider and for its own bookkeeping. To start payments and receive their status, Clubroom stores the club's API keys for the provider, encrypted.

Payments made outside Clubroom, such as bank transfer, MobilePay to the club's number or cash, are recorded by the club itself.

Responsible use

• Only add people the club has a basis for registering, usually because they are or have been members.
• Only send news to members who have agreed to receive it.
• Do not store CPR numbers, health data or other sensitive data in the club's own fields.
• Only give admin access to people the club trusts, and remove it when they no longer need it.
• Do not use Clubroom for spam, unlawful content or attempts to access other people's data.

Liability

We do our best to provide a stable and secure service. Because the pilot is free, the following applies:

• We are only liable for direct losses the club suffers because of errors or omissions on our part.
• We are not liable for indirect losses, such as lost profit, lost membership fees or third-party claims.
• Our total liability to the club is limited to DKK 5,000 per calendar year.
• The club should export its members and payments regularly so it has its own copy.
• These limits do not apply if we have acted intentionally or with gross negligence, and they do not limit members' right to compensation under data protection law.

Ending

The club can stop using Clubroom at any time. We give at least 30 days' notice before we stop providing the service to a club, unless there is misuse. On termination we delete the club's data as described in the data processing agreement.

Changes to these terms

If we change these terms significantly, we let you know in the app or by email at least 30 days before the changes take effect. If the club does not want the new terms, it can stop using Clubroom before they take effect. If the club keeps using Clubroom after that date, the new terms apply.

Governing law

These terms are governed by Danish law. Disputes are settled by the Danish courts.

Contact

hello@getclubroom.com