Write the minutes of your annual general meeting

Fill in who chaired, what was said and decided under each point of the standard agenda, the votes and who was elected. You get minutes ready for the chair to sign, to copy or print.

Club

Date

Time

Place

Present

1. Election of a chair and a minute-taker
Chair
Minute-taker
What was said and decided
2. The board's report
What was said and decided
For
Against
Blank
Leave the votes empty if it was agreed without a count.
3. The accounts, for approval
What was said and decided
For
Against
Blank
Leave the votes empty if it was agreed without a count.
4. Proposals received
What was said and decided
Changes the statutes
A change to the statutes usually needs two-thirds of the votes cast. Check what yours say.
For
Against
Blank
Leave the votes empty if it was agreed without a count.
5. Setting the membership fee
What was said and decided
For
Against
Blank
Leave the votes empty if it was agreed without a count.
6. The budget
What was said and decided
For
Against
Blank
Leave the votes empty if it was agreed without a count.
7. Election of board members and alternates
What was said and decided
A tie in a ballot is settled by drawing lots, unless your statutes say otherwise.
8. Election of auditors and an alternate
What was said and decided
A tie in a ballot is settled by drawing lots, unless your statutes say otherwise.
9. Any other business
What was said and decided

The minutes

Minutes of the annual general meeting of The club Held on [date] at 19:00, at the clubhouse. 1. Election of a chair and a minute-taker [chair] was elected chair and [minute-taker] minute-taker. The chair found that the meeting had been lawfully called and could make decisions. 2. The board's report [What was said and decided] 3. The accounts, for approval [What was said and decided] 4. Proposals received [What was said and decided] 5. Setting the membership fee [What was said and decided] 6. The budget [What was said and decided] 7. Election of board members and alternates [What was said and decided] 8. Election of auditors and an alternate [What was said and decided] 9. Any other business [What was said and decided] The chair closed the meeting and thanked everyone for good order. [date] ____________________________________ [chair], chair ____________________________________ [minute-taker], minute-taker

Send the minutes to every member from Clubroom.

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